Privacy Policy

 

This privacy policy statements sets out how the Lancaster Race Series uses and protects any information you provide when entering a Lancaster Race Series event.

The Lancaster Race Series is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

 

The Lancaster Race Series is committed to ensure your privacy is secure and use entry sites ‘Run Britain’ & ‘Bookitzone’ to only collect information relevant to your race entry. 


What may be collected & where does it go?

Name

Contact information including email address

Emergency contact details

Club

DOB

 

The information then shared with the results team is name, club & DOB. Your email is also used by our administrators to send pre race information on a password protection web based application. 

 

We do not retain information once a race has been completed. All information that has been used by the Lancaster Race Series is deleted from all our records no later than 5 days after an event. 

 

Security


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have a very limited number of users authorised to collect information. These include admins for Run Britain & Bookitzone and also the team responsible for event results.

 

How does this 1&1 hosted website uses cookies?


A cookie is a small file, which asks permission to be placed on your computer's hard drive.

 

The 1&1 hosted website (www.lancaster-race-series.co.uk) use traffic log cookies to identify which pages are being used but does not identify users.

 

This helps us analyse through a secure portal about webpage traffic and look for

broken links.

 

We only use this information for statistical analysis purposes and there is nothing which identifies users personally.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie does not give us access to any information about you.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.

Why are there links for other websites?


Our website may contain links to other websites for the following reasons

 

Race Entry purpose

Race sponsors (no details are shared with race sponsors)

Links to race routes

 

Once you have used these links to leave our site, you should note that we do not

have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.


How can I control my personal information on the entry sites?


You may choose to restrict the collection or use of your personal information in the following ways:

When entering a race whenever, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes.

 

Who do you pass my details onto?


We will not distribute or lease your personal information to third parties unless we have your permission (results team not included) or are required by law to do so. Through pre race emails it may include additional information about venues and sponsors but this will come directly from the Lancaster Race Series.

We do not store payment details nor do we share customer details with any 3rd parties! Your entry is taken by either Bookitzone or Run Britain who pay us directly and your payment details are not shared.

You may request details of personal information which we hold about you. This needs to be put in writing and sent to Lancaster Race Series, 58 Sibsey Street, Lancaster, LA1 5DF.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect but once a race has been completed we do not store any information.

 

Will I still appear in race results?

 

You agree on entry that we may publish your personal information as part of the results of our events and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licences or for publishing results either for the event alone or combined with or compared to other events. Results may include (but not be limited to) name, any club affiliation, race times, occupation and age category.

 

 

 

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